For all activities with manual approvals and invoice payments, a new setting may be used – to allow activity participants to edit their registration details before the editing end date. If the setting is turned on, the system asks the admin/leader to fill in the end date before which the participant is able to make changes. The end date is applicable for participants who have “Waiting for approval” or “Waiting list” statuses, and don’t have an invoice generated yet. Otherwise, even if the new setting is turned on, participants can’t perform changes in the registration.
The setting is available both in Back-Office and My Page for course leaders.
New functionality is added on My Page for course leaders – ability to see and/or manage activity attachments. The functionality is the same as in the Back-Office – course leader is able to add documents that are published on the activity page near its description. Limitation regarding file format or size stays the same.
Choo i Skyen starts to support the new MVA category “6%”.
New functionality is added to the extended reports available on the participants’ list. Now Back-Office Admin or course leader is able to include the registration details of participants (answers to the activity registration form).
How to use:
The list of roles connected to the level now is shown in alphabetical order inside the “Roles” dropdown.
The existed plain text filters by “Konto” and “Kostnadsted” now are working as autocompletes on the Product list.
Fixed the Inbox layout, that has been displayed in the wrong way on MyPage.
Fixed sending SMS when a user has chosen resetting the password by mobile number.
Fixed freezing the window while managing the course by Course Editor and Course Admin
In order to follow modern requirements for the system functionality, we’ve updated the version of Ember, framework currently used for all pages connected to My Page (“Min Side”) and public pages, such as public course registration or regular registration. This update brings us a lot of improvements, including system performance, stability, and security.
Taking into account all the feedback we received during the last few years, we’ve made the decision to review the design of My Page. The goal was to refresh the look and feel as well as improve the user experience while using the system. Involving the designer as a part of our regular team, digging into the logic of the system, reviewing modern standards and approaches – all these brings us to the moment when we’re ready to release the new version of My Page.
The changes of My Page includes but is not limited to the following:
Please find below a few highlights regarding the overall system redesign.
Redesign of the “Home” page on My Page
The design improvements were applied to the “Home” page on My Page. The structure remains almost the same, while the look and feel of the page now are completely refreshed. The page consists of the following:
Redesign of the registration form
The current update of My Page also includes the completely updated view of the registration page. Keeping the existing functionality and logic, we put more emphasis on the feel and look of the registration form.
Premium feature – own colors on My Page
As a part of the new version of My Page, we’re ready to present the premium feature for better customization of new My Page for each customer. By ordering the feature, you may set up your own color instead of the standard Choo i Skyen blue. The color will be used to customize the registration form and all major elements of My Page (texts, buttons, etc). Speak to us to know more.
The activity module was one of our biggest focuses during the redesign page. Accept of reviewing all existed pages, we’re also adding a new page – My activities – to represent those activities where the participants have been ever registered to.
Key points on this page that relate to the activity – like its name, images, place, date, and short description – are gathered in a more structured way. It helps to bring a positive impact on system usability for course participants and allows not to miss the most important information.
“My activities” page is currently divided into 2 tabs – “All activities” and “My activities”.
“All activities” is a list of all activities available for the person. Activities where a participant has one of the following statuses: “Waiting for approval”, “Waiting list”, “Approved”, “Finished”, “Not finished” – now are not hidden from the general list of activities. Instead, they are highlighted inside the list (working for logged-in users only). Such courses are highlighted with the following:
“My activities” consists of courses where a member has a status “Approved”, “Waiting for approval”, “Finished”, or “Not finished”.
Details of one activity for already registered participants
Participating in courses is a significant part of Choo i Skyen functionality. It’s very important for a course participant to find course information in a structured way.
Now after clicking on the activity name on My Page a member could review the registration details and information about the activity inside the “Details” block. This block brings an opportunity to check up all the information that has been filled during the registration, or to get the latest updates regarding the activity and participant’s status, invoicing, certificate, etc.
Invoice status for course participation is an important part of informing members about the necessary payment. Now invoice status is shown not only inside the list of all person’s invoices but also inside the “My courses” list, and “Details” block of one course for the participant on My Page.
Invoices shown in this block have the status “Pending”, “Not paid”, “Paid”, “Partly paid” or “Overpaid”. If there are a few invoices that are connected to one course, the system shows up a few invoice statuses in one block, separated by a comma.
The block is not shown in the following cases:
Activity public page
A lot of significant changes are launched in the current release, especially for the activities module. Thus, the appearance of the activity public page is updated a lot. New look and feel of the form include the following changes:
The look and feel of the activity page have been thoroughly reviewed. We have updated the styles and structure of the page, to get a simple and convenient flow for people who’d like to review the details of one activity. All key details are highlighted inside the right panel of the page, and the main call to action to register is always visible. This includes the following: activity date and time, number of places (if applicable), activity price and place.
Activity price is now shown in a separate block. Accept of a better view, this brings the system an ability to show different prices (e.g, if your activity has different prices for members and non-members), in an easy to understand way.
To make the process more fluid and transparent for any course participant, the way of making a registration to any activity via public registration flow has been updated. Before doing the regular registration flow, system will ask a person to fill in the basic personal details, such as name and surname, email, and phone number which should be verified by SMS code.
Once the data is filled in, the system analyzes if the person applies the rules set up for the target audience of the activity, and if the person has a membership subscription or not.
Become a member
If the person doesn’t have an active membership subscription, the system shows up “become a member” question if this setting is turned on. We have updated the way how the system presents this functionality to participants, to make it more straightforward and user friendly.
To improve the flow of the activity registration, we did a review of the current registration flow and implemented a lot of adjustments. The most important of them are the following:
“Pay by invoice” payment option
To make the system more consistent, we have added the following changes to improve this part of the activity registration:
Working on improving the user experience while using the system, we divided the system structure into a few different “areas”: the area for a regular person (member or activity participant), the area for people who are responsible for courses in any way (those who are Course Super Administrators, Administrators, Editors or Contributors), and the area for people who are responsible for people management (Person Super Administrators, Administrators, Editors or Contributors).
If a person is a regular member or course participant, he or she will not see any changes. For those people who have any extra rights, the system will show up a swither to shift between different areas available for them.
Additionally, to present these changes to the end-users, the system will provide a short onboarding intro for all people having extra rights. During the first login to the system, such users will see a lightbox where he or she can choose the area he’s currently interested in by the following flow:
*The system won’t show the lightbox to this user any more while the user uses the same browser and device and doesn’t clean cookies.
When a user has no extra role, during the 1st login user doesn’t see any changes.
Activity creation process has been completely reviewed and redesigned to make it more understandable, easy-to-use, and user-friendly.
Changes start with the new design for the list of activities. Now it has better look, it’s easier to read through and navigate among. Like other lists, the activity list has a new filter block, that is hidden but may be used upon a need.
Managing the course becomes easier with involving people who are not admins to do some job related to activities. It is extremely important to keep control of the information these people are able to access. Choo i Skyen system provides new roles for the course: Course Super Amin, Course Admin, Course Editor, and Course Contributor to make things more flexible.
Course Contributor has read-only access to the activity, with the ability to view the main activity information, view the list of participants, and take out basic reports. This role is not able to access information related to payments (“Products” tab) or functions related to participants’ management (changing status, etc).
In addition to Course Contributor rights, Course Editor may not just see, but also edit main activity information, be able to manage participants, and take out reports. Course Editor still doesn’t have access to information related to payments and sees the settings of the registration form in read-only format.
Course Admin, Course Super Admin
Course Admin and Course Super Admin roles are tightly connected at the moment. These people have full access to the activity information (including payment information and settings of the registration form), a list of participants, and settings over who will be able to register for the course. Only Course Super Admin is able to send invitations.
Please note – people having Course Super Admin and Course Admin rights will be able to add new participants to the course, which assumes they’ll access basic personal information (name, email) of all active people inside the association.
How to assign a new role
New roles may be assigned from several places in the Back Office:
In this case, the person gets access to all courses inside the level in accordance with the role chosen by the Administrator. The access lasts within from-to dates and includes the ability to create new courses for the level.
2. Course card – Settings tab – Course responsible
In this case, the person gets access to one particular course, in accordance with the role chosen by the Administrator. This person is not able to create new courses.
3. Member card – New system role
Additionally, the Administrator may assign “Course Super Admin” role as a new system role to any person who doesn’t have access to Back Office. This person will get access to all activities created inside the association to help to manage them from My Page.
Managing people inside the level is an essential daily task for a lot of people who are responsible for this job. It is extremely important to keep control of the information these people are able to access. Choo i Skyen system provides new roles for the level to cover this need: Person Super Amin, Person Admin, Person Editor, and Person Contributor.
Person Contributor has read-only access to the level details and the details of the people assigned to the level (or nested levels) without additional information regarding the payments of any person (“Last invoice” block). Person contributor is able to take out a basic report regarding people inside the level, and cannot send out emails or update a person’s positions inside the level.
In addition to Person Contributor rights, Person Editor may not just see, but also edit main information regarding the person, and is able to send out emails. Person Editor still doesn’t have access to information related to payments.
Person Admin, Person Super Admin
Person Admin and Person Super Admin roles are tightly connected similar to course leaders. These people have full access to the information of people inside their levels and nested levels, including payment information, managing the list of person’s positions inside the level. Additionally, these roles are able to take out extended reports from the list of levels.
How to assign a new role
New roles may be assigned from several places in the Back Office – Member card – Relations tab – Level rights:
In this case, the person gets access to all people inside the level in accordance with the access level of the role chosen by the Administrator. The access lasts within from-to dates.
New menu structure
In order to improve user experience in system navigation, the menu structure has been reviewed and updated. Changes in the interface are the following:
Editing “My information”
Besides the design improvements, there are presenting convenient improvements in system behavior.
“My information” page could be edited by a user by clicking on the “Edit” button” on the “Home” screen or on a user’s name in the top right corner of My Page. To make editing the profile more convenient, now all tabs in “My Information” could be saved independently e.g, it is possible to save changes on the “General” tab if something is missed on the “Economy”.
New header structure both for logging members and non-members
During the redesign phase, the view and structure of the system header have been changed to become more
The public header consists of the following parts:
Logged-in view of header consists of the following parts:
The new version of My Page includes the following changes on this page:
Registration form settings are the following.
All the settings were previously displayed on the “Settings” step of the activity creation. Now all of them are better organized, and followed by tooltips to describe the most complicated settings.
Only Course Super Admin and Course Admin are able to manage this step, while Course Admin or Course Contributor sees it in read-only mode. This step may be hidden in case the activity is created without the need for registration.
After reviewing the functionality that has been available on this step before, we present a few adjustments on this step as well. The most important of them are the following:
Only Course Super Admins and Course Admins have access to this step. This step may be hidden if the activity is free, or if the activity does not require the prior registration (is open to anyone).
Target audience is a completely new functionality designed especially for the activity module of Choo i Skyen as a replacement for the former “Persons” functionality. This is a new place where you or you course leaders are able to define two main things:
After the analysis of the activities that have been created before our major redesign update, we see that this set of functions should cover the main needs of all our customers. We believe that simplifying functionality in this way will bring a lot of effort and setting up an activity in Choo i Skyen becomes as easy as possible. The other advantage of this update is that it becomes safer in regard to personal information of the activity observers. All existing activities will be migrated into the new rules automatically.
Who may see the course
There are two simple options inside this setting:
Who may register to the course – target audience
There are 2 or 3 options, depending on the user role, that are available here:
In case you’d like to have more specific rules regarding the registration rules of the particular group, you may set them up using the following filters:
Second step of the activity creation contains all fields and settings connected to the visual appearance of the activity. You may find here the following fields and settings:
Simplified approach for text editing in the activity description
Following the same graphic view throughout the system is an important part of UX design. The text and image placement added for the course description via the text editor will follow the CSS styles applied on My Page. Choo i Skyen system allows editing of course description by admin in BackOffice, or by course leaders on My Page in a more user-friendly way, e.g. paste pictures into course description now is easier.
Thus, once any style is applied in the editor, it will have exactly the same or at least almost the same view as on My Page.
Uploading 2 pictures for any activity
Now Admin in BackOffice and users with extended rights for activity creation on My Page are able to create a more attractive view for the activities. There is a new possibility to add main and secondary images for the activity. The small picture is used for different lists of activities, while the big one is used for a one-activity page and activity registration.
User with extra rights could view the same structural changes inside the activity card as Admin in Back-Office, however, there is a small change in the access rights for Course Contributor:
Both small and large pictures may be uploaded from the same place as it was before. While adding pictures, please pay attention to the minimal size of the pictures to get a better view.
Taking into account different kinds of feedback and analyzing statistics regarding existing activity types, the way of how the system works with different activity periods was reviewed. We have removed a need to decide if the activity is for one day, one period, or few modules – now you may set up everything just as you need. Each activity may just have one date, or as many dates as you need. Additionally, any activity date may have a separate start and end time to make activity planning as smooth as possible.
How to add different time via Back-Office or My Page
Admin/Course leader could set up different times while creating a new “Offline”/”Video streaming” course or editing the existing one.
Already existing courses are migrated to the new rules automatically. All filters and reports are working under the same logic as it was before.
As a part of the premium features package, now the system allows setting up a separate custom URL for your Choo i Skyen setup. It means that by ordering this feature you may have access to the system by using a custom URL instead of standard *.medlemsysstem.com. Talk to us if you’re interested to get more information.
After the current release you may request a separate premium feature to customize the menu for your users. The feature includes an ability to turn off some pages, modules, tabs of My Profile to hide those areas your users won’t use. The other option is also to give custom names to all menu items, including tabs of My Profile. Let us know if you’re interested in it, and we’ll give you more details on this feature.
First step of the activity creation process now is a lightbox with a set of the main activity settings. They are the following:
*All these settings accept activity name may not be changed once the activity is created.
All existing courses are going to be automatically migrated as “paid”, “offline” and “with a need to register”.
This step now doesn’t have a lot of settings to make it more clear and useful. There may be 2 options: